Using Manuscript and Archival Collections
It is the responsibility of the Manuscripts and Archives Department to organize, arrange, and preserve collections for use by researchers. To serve all our patrons to the best of our abilities, we ask that you assist us by complying with the following rules.
Please have only one box open on your table at a time and only one folder out of that box. Place the folder back in the box in the correct order before removing another folder.
Please keep all items in the same order as you find them. If, by accident, materials become disordered, please inform the library staff.
Always use clean, dry hands when handling manuscripts and touch only the edges of the paper.
Documents may be fragile - always handle with extreme care. If two items are stuck together, do not try to separate them; please notify the library staff.
Use only pencils to take notes. Pens, ink, and markers of any kind are prohibited because they may permanently mark research materials.
Do not write or make marks on a manuscript.
Do not place paper clips, "post-it" type notes or other adhesive material on a manuscript.
Photocopying manuscripts and archival materials causes damage to the documents and is cumulative and irreversible. Please make an effort to read the documents and take notes from them before requesting photocopies. We must ask you to limit the number of photocopies to 125 copies per day from all sources (books, manuscripts, etc.). If you are here more than one day, the maximum number of copies you may request from a manuscript collection is 250 copies or 50% of the collection whichever is less.
Please use an acid-free strip to indicate the pages for photocopying. Strips are available at each table or at the reference desk.
Photocopies of manuscript and archival items are for the personal use of the researcher and may not be given to or deposited with other libraries, archives or repositories. Receipt of photocopies does not convey copyright.
Manuscript and archival documents, or portions of them, may not be reprinted in publications, on Internet web sites or in any other manner without the express written consent of Cincinnati Museum Center. Please request a Publication Application Form at the reference desk or download one from our web site at: http://library.cincymuseum.org/download/CMC-publication-form.pdf.