Copying of library materials by researchers is prohibited. All photocopying is done by the staff of the Cincinnati History Library & Archives at their discretion. Not all collections or items can be copied, particularly those that are fragile or have donor restrictions.
A photocopy request form should be completed and handed to the Reference Desk staff by 4:30 PM. An effort will be made to complete orders for fewer than 50 copies on the same day, but no guarantees are made. All charges must be paid before the researcher leaves the Library. An additional charge for postage will be added to large copy orders that need to be mailed. Payment can be made by cash, check, or credit card; however, the Library will not accept credit card orders for less than $5.00.
A researcher may request up to a maximum of 125 photocopies per day from all sources (books, manuscripts, etc). Individual items or collections will not be copied in their entirety. If you are here more than one day, the maximum number of copies you may request from a manuscript collection is 250 copies or 50% of the collection, whichever is less, in order to preserve the integrity and value of our collections. Photocopying manuscripts and archival materials causes damage to the documents and is cumulative and irreversible. Please make an effort to read the documents and take notes from them before requesting photocopies.
|Quantity||Cost per exposure
(letter or legal size)
|Cost per exposure
|1-25 copies||$0.25 each||$0.50 each||none|
|26-49 copies||$0.25 each||$0.50 each||$2.50*|
|50-125 copies||$0.25 each||$0.50 each||$5.00*|
|* Members do not pay the service charge.|
Outside Photocopy Requests
The Library will also accept photocopy requests via telephone, mail and email.
These requests may not exceed a maximum of 125 photocopies.
An additional charge for postage and handling will be added to the Photocopying Charges outlined above.
Outside photocopy requests cannot be processed until payment is received.
Postage and Handling Charges
These Charges are in addition to the Photocopying Charges.
Collections or individual items may be protected by copyright law (Title 17, United States Code). Libraries and archives are authorized to furnish a photocopy or other reproduction provided that the photocopy or reproduction is not "used for any purpose other than private study, scholarship, or research." If a researcher makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that researcher may be liable for copyright infringement.
This institution reserves the right to refuse to accept a copying order if, in the judgment of the staff, fulfillment of the order would violate copyright law.